Three items pulled from the last January meeting of the Plumas County Board of Supervisors were back on the consent agenda Tuesday, Feb. 5.
Business with the Plumas County Treasurer/Tax Collector Julie White was among other considerations approved by the board.
The Department of Public Works is looking for land. That’s one of the leading requests under the supervisors’ consent agenda.
Public Works Director Bob Perreault asked supervisors to authorize a maximum of $61,000 for valuation, appraisal and acquisition services for parcels that might be suitable for a new road maintenance yard.
For years, public works has used acreage between the department and the Plumas County Sheriff’s Correctional Center as a road maintenance yard. But that land will soon be the site of the new correctional center and public works is looking elsewhere to store mounds of sand, dirt and whatever else is needed for public works operations.
Public works is seeking land within the American Valley area, Perreault explained to supervisors in a cover letter. It was not disclosed whether public works or the county would purchase the land or how much the land might cost.
On Jan. 16, 2018, supervisors approved using the area known as the mix circle and sand house for the construction of the new jail. Perreault pointed out that the use of this land was essential in satisfying the terms of a $25 million grant received from the state for the new jail.
“For example, any consideration of designating a different location for the new jail facility project would certainly trigger the need for a new CEQA [California Environmental Quality Act] documentation, resulting in a need for the design of the new jail project (and its construction) to be delayed, thus risking the award of the $25 million grant,” Perreault explained.
Bender Rosenthal, Inc. (BRI), the county’s contractor, will deal with appraisals and related responsibilities concerning fair market value of property considered for the public work’s yard.
In short, BRI is contracted to handle all aspects of land acquisition and conveyance on behalf of public works and Plumas County.
Perreault requested that supervisors authorize the chairperson of the Board of Supervisors, Michael Sanchez, and himself to execute an amendment to a professional services agreement with BRI.
BRI was initially contacted by Plumas County in October 2015.
In background information, when the Plumas County Sheriff’s Office initiated a process for building a new jail, land was considered in several locations in the Quincy area.
One location discussed was on Mill Creek Road near the existing Animal Control Shelter. Supervisors, however, nixed that suggestion stipulating the county was not going to purchase more property.
Other locations were also considered near the existing jail, but neighbors in those locations protested having the facility located where housing existed. The Little League field was also considered, but other members of the community were against having either the jail or public work’s yard on that site. At length supervisors determined that the public work’s sand house and mix circle could be used for the new jail.
A resolution allowing the Plumas County treasurer to invest county funds and approval of her investment policy and guidelines were among the day’s business.
In background material for supervisors, it was stated that in accordance with specific government codes the board had to annually delegate authority to the treasurer allowing her to invest excess funds that are available in the county treasury. Excess funds are described as those not being expended on any given day.
“Each day investment decisions are made that enable all available funds to be invested into the LAIF (Local Agency Investment Fund, under the state treasurer’s office), CAMP (California Asset Management Program for state public agencies investments) or long term with PFM Asset Management,” according to documentation.
Besides having the responsibility of investing with approved programs, White is the treasurer for all local agencies with funds on deposit in the treasury. She is responsible for investing these kinds of funds for specified agencies, also.
“Board authority is required to accept funds from outside county agencies for the purpose of investing by the county treasurer,” it is noted.
Also under this resolution, supervisors are required to review and approve the policies and guidelines as established by White for the administration of the investment program.
The county’s investment policies and guidelines were updated by PFM in 2017. They also keep track of changing laws and keep White up to date.
In another request, White asked Supervisors to approve a three-year service agreement with Point and Pay LLC E-Payment Solutions. This would authorize her to sign the agreement on behalf of the county.
White’s office accepts credit card payments for property taxes, transient occupancy tax, passports, fees and fines. “It was necessary to find a new vendor for these services,” White told supervisors in backup materials.
This company has the lower fees for customers at 2.45 percent for credit cards, $1.50 for E-Checks and $3.95 for debit card transactions. “They are also integrated with the Megabyte Property Tax System, which is software used to collect property taxes,” White explained.
White said that only three e-payment companies were integrated with the software that was available, but that taxpayers could make payments directly into it. “Live payments allow the customers to pay the correct amount or the payment will not process,” White explained. “This decreases the payment errors and saves staff time.”
In the past there haven’t been many options for paying by e-check, according to White. “Customers like this option because it is less expensive and is withdrawn directly from their bank account,” she added.
Microfilm and postage
Plumas County Clerk/Recorder Kathy Williams was on the consent agenda with two requests.
The first request was for supervisors to approve an amended agreement with DataSafe, Inc. for official records microfilm storage. This extends the existing contract by two years.
The company is in Sacramento and it’s where the county stores its microfilm of documents, vital records and archived maps. This is a long ways from the old way of having the large bound volumes stored in the courthouse records office.
In another request, Williams asked supervisors to approve a supplemental transfer of $30,000 to the postage line item. This is to cover postage costs for the current fiscal year.
Williams mapped out how much she originally requested for the fiscal year — $35,000 — and what has been used so far — $30,625. She said there are still several large mailings that will use the available funds. These include W2 forms from the auditor’s office, delinquent tax statements and a special countywide election called by the governor.
Charges are billed back to the departments. “The funds are not returned to the expense account to be able to purchase postage for use again,” Williams explained. “This creates a shortage in the expenditure line item but replenishes the revenue account.”
Grant and fees waived
Plumas County Facility Services Director Kevin Correira requested approval to apply for a state off-highway motor vehicle grant. This was in the form of a resolution and is through the California Department of Parks and Recreation.
The grant is for OHV trails maintenance and it’s for $190,110, according to the director.
Correira also requested that supervisors agree to waive fees for three events slated for the Plumas County Courthouse lawn.
The first event occurred Feb. 2 with the groundhog festivities. The other two are set for Oct. 31 and Dec. 6 through the Quincy Chamber of Commerce.
In a letter from Chamber President Matthew Kitchens it was stated “The Quincy Chamber of Commerce makes very little money from any of these events even though we are the coordinators of all of them.”
Kitchens went on to explain the events are for enriching and benefiting the community as a whole and the three events amounted to less than 1 percent of the Chamber’s net income for a year.
Hiring, dental work, live scan
Three items were before supervisors from the Plumas County Sheriff’s Office.
Sheriff Greg Hagwood asked Supervisors to approve a contract with Quincy dentist Dale Harris. The contract is for inmate dental services. Law requires this for all inmates.
Hagwood reported that the amount was for $40,000 and is effective March 16 through March 15, 2020.
Under the agreement, inmates are transported to the dental office for approved work.
Under the scope of work and fee schedule dental services costs are as follows: exam $65; X-rays $26 each; whole mouth X-ray $95; simple extraction $149; surgical extraction $235; silver filling $155; composite white filling not to exceed $242; teeth cleaning $86; root canal $773 and an emergency visit after hours is $130.
Denture work or tooth replacement is provided with an estimate of costs.
The sheriff was also seeking approval between the sheriff’s office and the Department of Juice Bureau of Criminal Identification and Information in the amount of $25,000. This would allow the sheriff to sign the agreement.
Under the contract, the DOJ submits fingerprint images and related information electronically. DOJ also provides the sheriff’s office with DOJ and FBI criminal offender information. The sheriff’s office is billed for live scan fingerprint submissions on a monthly basis.
The sheriff’s office is authorized to submit requests to the various agencies and departments. There are fees associated with these requests.
The sheriff’s office charges the public for live scan prints.
And in the final request, the sheriff asked approval for recruitment and hiring of an animal control officer.
The vacancy came available when one officer left the department and one was promoted.